RSAA25 Author Guidelines

Thank you for your interest in contributing to the Research Software Asia Australia Conference 2025 (RSAA25). To ensure a smooth submission and presentation experience, please follow the guidelines below.

1. Presentation Formats & Requirements

Authors may choose from the following presentation options:

• 5-minute Lightning Talk – A concise, impactful presentation to share a new idea, emerging trend, or brief case study.
• 10-minute Demo/Showcase – A hands-on session to demonstrate tools, techniques, or workflows, offering practical insights or a quick tutorial.
• 15-minute Presentation – A deeper exploration of a specific topic, including research findings, best practices, or community-driven initiatives.
• Flexible Presentation Format – If your content doesn’t fit into the above options, propose an alternative presentation format. Non-presentation formats, such as posters, are not included in this CFP.

Each presentation should be concise, engaging, and relevant to the conference theme: “Connecting with Community”.

2. Submission Guidelines

Submissions must be made through the RSAA25 online submission system by June 8th, 2025.

Submission Requirements

Each submission should include:

• Title: A clear and concise title of your presentation.
• Abstract: 150–300 words summarizing the content and its relevance to the theme.
• Learning Objectives: 3–5 key takeaways for the audience.
• Presenter Information: Name, affiliation, bio (up to 150 words), and contact details.
• Preferred Presentation Format: Indicate if you are submitting a Lightning Talk (5 min), Demo/Showcase (10 min), Presentation (15 min), or Flexible Presentation Format.

3. Selection Criteria

Submissions will be reviewed based on:

• Relevance to the conference theme and sub-themes.
• Clarity and coherence of the abstract.
• Practical applicability and potential impact on the research software community.
• Alignment with the interests of the research software community.
• Inclusivity of the speaker(s) – Talks from beginners, early-career RSEs, and those covering fundamental topics are encouraged. The conference welcomes diverse perspectives and aims to lower entry barriers for new speakers.

Authors will be notified of acceptance by July 31st, 2025.

4. Presentation Guidelines

4.1 General Guidelines

• Presenters should be prepared to deliver their presentation live in an online format.
• Sessions will be conducted via a virtual conference platform (details to be provided closer to the event).
• Presenters should ensure their materials are accessible and align with RSAA25’s commitment to digital accessibility.

4.2 Digital Accessibility Requirements

To ensure an inclusive experience, we recommend that all presenters:

• Use high-contrast and readable fonts in presentation slides.
• Provide alternative text (alt text) for images, charts, and figures.
• Include captions in videos to improve accessibility.
• Avoid relying on color alone to convey key information.

5. Presentation Submission & Technical Preparation

5.1 Slide Deck Submission

• All presenters must submit their final slides or presentation materials at least one week before the conference (by September 10th, 2025).
• Slide decks should be in PDF or PowerPoint format to ensure compatibility.

5.2 Live Presentation Preparation

• Ensure you have a stable internet connection and a quiet environment for your session.
• Use a good-quality microphone to ensure clear audio.
• Test your screen-sharing capabilities and rehearse your presentation before the event.

6. Code of Conduct

All presenters and attendees are expected to adhere to the RSAA25 Code of Conduct, which promotes a respectful, inclusive, and harassment-free environment.

Speakers should:

• Foster a collaborative and welcoming atmosphere.
• Ensure that their presentations are free from discriminatory language or imagery.
• Be open to constructive discussion and feedback from the community.

7. Contact Information

For any questions or further assistance, please contact the RSAA25 Organizing Committee at [email protected].

We look forward to your participation in RSAA25 and appreciate your contribution to building a stronger research software community!

For updates and additional details, visit: https://rseaa.org.